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ICBES 2019 Venue Update

ICBES 2019 Venue Update

ICBES 2019, November 4 – 8, 2019
Hotel Update!

Hello Butterfly Exhibitors and Suppliers!

We are very excited to announce that the award-winning Rosen Plaza Hotel ( will be the meeting and lodging venue for the International Association of Butterfly Exhibitors and Suppliers 2019 conference in November. The Rozen Plaza Hotel is centrally located at the heart of International Drive in Orlando, Florida. It is a perfect location not only for conference attendees but also for family members who might want to visit any of the many Orlando-area theme parks, most only minutes away from the hotel. In addition, the Rosen Plaza is located directly across the street from Pointe Orlando, an upscale dinning, shopping, and entertainment complex.

The dining options at the Rosen Plaza Hotel include casual fine dining at Jack’s Place featuring steaks and seafood, and casual dining at Café Matisse that includes a buffet option. There is also Lite Bite Express, where you can get sandwiches, home-made pizza, and grab-and-go snacks 24 hours a day.

For drinks, they have the Lobby Bar and the Poolside Bar and Grill, as well as the 3 Nine Entertainment Venue, where we plan to have our ice-breaker party the first night of the conference. The ice-breaker party will be preceded by the keynote address to be presented by a colleague who has revolutionized the art of creating exciting Annual Temporary Butterfly Exhibits – stay tuned for more information on this special guest speaker to be announced in our next update. We are looking for sponsors that want to help with the costs of this event and others, so let us know if you are interested in being a sponsor at the conference.

A large conference room has been reserved for our meetings and presentations. The room also has space for vendor tables. Contact Mike ( if you know a vendor that might like to exhibit their products at the conference.

The Rosen Plaza Hotel will be setting aside a block of rooms at a special rate of $139.00 per night (plus taxes and fees that will bring the actual estimated total to $157.95 per night). Considering the location and what the Rosen Plaza Hotel is offering us, we believe this is great deal! Note that this is a per room rate, and you can save more money by sharing the hotel cost with a roommate. For those conference delegates who will have a car, the hotel is also offering a reduced parking fee of only $7.00 per day for our conference attendees.

We have heard from many of you that you need to know how much the conference will cost so that you can budget for it. We don’t yet have the exact figures for the meeting registration amount but are working hard to keep that cost down. To reduce registration costs, we are seeking sponsors who would like to donate to the conference in exchange for recognition and acknowledgement at the meetings. If you are interested in sponsoring any of the breakfasts, bus rides, coffee breaks, or the ice-breaker, please contact Mike (

We should have the final meeting registration fee determined by late-March, at which time we will also have online registration available on the IABES website ( In March we will also have a link on the IABES website you can use to reserve a room at the Rosen Plaza Hotel at our special IABES conference discounted rate. Please note that the meeting registration fee will NOT include the hotel room, which delegates will need to reserve separately.

As we said in the last email, this will be a conference that you won’t want to miss if you are involved with exhibiting living butterflies for public display. You need not be a member of IABES to attend, but there will be a yet-to-be-determined discounted conference registration rate for IABES members. If you are not yet a member of the International Association of Butterfly Exhibitors and Suppliers, you might consider joining before the conference. You can learn more about IABES membership on the website at

We are also working on the details for the meeting program and special guest speakers. Details and costs are also still being negotiated for the post-conference trip (November 8 – 11) to visit butterfly exhibits in Southern Florida. All of these will be announced in future email updates.

Please let us know if you plan to attend so that we can get an estimate of how many people will be there. Alternatively, let us know if you do not wish to receive any future emails about this conference.

Looking forward to seeing you in Orlando in November!
Dan, Mike, Rachel, and Rich